$14.00-16.00/hour, depending on experience
This position will be a part of the Secretarial Department and will include the following responsibilities. • Type, edit, and proofread various company documents using Microsoft Word, Excel, Adobe Acrobat, and other miscellaneous business software. Documents shall be prepared using company standard formats and may include letters, memos, reports/studies, manuals, contract documents, technical specifications, agreements, transmittals, tables, charts, forms, brochures, schedules, and meeting agendas/minutes. • Coordinate with various internal departments; communicate with co-workers as necessary to ensure documents are as requested and deadlines are met. • Review co-workers' work. • Print, copy, and/or bind documents; fold figures and maps; create PDFs; e-mail files. • Prepare and mail or ship documents and other items. • File and retrieve documents according to an existing company file management system. • Answer telephone, route calls, and greet clients at the front desk. • Update company databases/informational systems. • Other duties as assigned.
This is not an entry-level position. Experience with document organization and interdepartmental communications is required. High proficiency using Microsoft Word, Excel, and Adobe Acrobat is required. Prior work experience with technical writing, proofreading, and/or editing or a degree in English, journalism, or communications is preferred. Knowledge and use of styles and templates in Word is preferred. Experience producing charts in Excel is preferred. Must possess excellent spelling, grammar, punctuation, proofreading, and technical editing skills as well as excellent communication skills. Must be able to work independently and prioritize work. Must be willing to work under tight deadlines and be able to change priorities as needed. Must be able to maintain confidentiality. This position requires the ability to perform light to moderate physical work demands, including bending and reaching; carrying/moving paper, files, and boxes; using stairs and step-stools; and lifting up to 40 pounds. The work demands of this position necessitate long periods of sitting or standing.